News

CLUB RALLIES Q&A’s

18 May 2020

Dear Members
Federal Council has been asked several questions following its announcement on 16 May 2020 that Club Rallies can re-commence. In responding, Federal Council also directs you to the announcements on 18 May 2020 with the Risk Guidelines post COVID-19. The following are the questions and the responses:

Question 28th May is not a Saturday.
Response It is from 12.01am Saturday 30 May 2020.

Question Can only members of club running rally day attend or any ACDS member?
Response Members of that Club only. You should also be guided by what your State is saying. In many cases it is only those who need to be at the rally – i.e. the member driving, a groom if necessary and those necessary to run the rally. In most cases, the government/health body and many other equestrian bodies are stating “no visitors’. Also, most bodies are recommending “arrive, compete, leave policy. In the case of a rally, it should be drive, instead of compete.

Question Presumably One Day Activity cannot be used?
Response No, as it is only members who can drive at a rally.

Question Presumably social distancing would mean only 1 person per vehicle?
Response Yes unless they are immediate family living in the same household.

Peter Lee
Federal President

Club Rallies Q&A 18-05-2020

RISK MANAGEMENT GUIDELINES POST COVID-19 FOR ALL ACDS ACTIVITIES

As the Federal Government and State Governments commence to relax restrictions on social gatherings, Federal Council have set out the following rules for all ACDS activities, including organised driving activities and rallies, i.e. any activity that requires a Club to minute an activity.
The purpose of the rules is to ensure that the activities are conducted within government guidelines and to ensure the health and safety of members and any other persons at ACDS activities. In preparing the risk management rules, Federal Council is conscious that the age demographic of the ACDS means that many members are in the high risk area.
It is the responsibility of State Branches, Clubs and organising committees to enforce these rules.

Members are required to conduct themselves (and request their grooms) to not only uphold the rules, but also the spirit of the rules, to ensure the health and safety of all participants and volunteers.
The rules are as follows:

  1. Social gathering limitations are to be observed as pronounced in your State from time to time. It is important to be aware of the different limitations for indoor and outdoor activities. It is the responsibility of the organising committee to ensure that the total number of drivers, grooms and officials at the activity location do not exceed the relevant social gathering limitations. For this purpose, event organisers should
    require attendee’s to register (including the number of grooms attending) to attend the activity. The event organisers should adopt an “arrive, compete, leave” approach for the activity.
  2. Social distancing, as set out in commentary from governments and medical authorities advising governments, must be observed. This will include social distancing on a carriage which means in most cases, a carriage will not be able to include both a driver and groom. The only exception is family members on a carriage.
  3. Notices of social distancing are to be clearly displayed on activity schedules and around the location of the activity.
  4. Clubs and members should check with the operators of the venue such as Local Shire, Local Council, government department, management committee’ to ensure the venue is open for activities. This should include other user groups to ensure social gathering limitations are observed by all.
    Risk Management Guidelines Post Covid-19 For All ACDS Activities – Version 1.0 – 17 May 2020
  5. All persons at the activity must complete the Bio-Security Form. The form should be attached to an activity schedule (or sent to participants prior to the activity) in order for participants to be familiar with the requirement to complete the form. If the participant does not complete the form, they are to be requested to leave the location immediately. For the purpose of this form, participants are defined as
    activity organisers and officials, drivers and grooms. This form is to be retained by the Event Organiser.
  6. The ACDS recommends that all persons attending an activity download the COVID-19 App so that in the event that another person attending the activity is subsequently diagnosed with COVID-19, medical authorities can contact other attendees.
  7. No canteens or similar are allowed at activities.
  8. Clubrooms should not be open during activities.
  9. Organising committees are to ensure that toilet blocks are cleaned pre and post activity and during the activity if necessary. Appropriate signage in relation to the washing of hands should be displayed.
  10. No overnight stays.
  11. No indoor events are to be run.

Risk management re COVID-19

May Online Photo Show

The May online show is now taking entries.

The Classes are new and this month it is open to everyone not just ACDS members.
Entries will be judged by someone not affiliated with the ACDS.
The new judging rings are;

Fun for all
Under 18
Donkeys
Heavy horses
Oz Trec

Please ensure you read the conditions of entry and abide by them.
ACDS online photo show May 2020 entry

 

 

ACDS Online Photo Show

FaceBook Photo Show open to all ACDS Members to enter and anyone can vote. 

Download the entry form with full details, collect your photos and enter one class or several

Getting plenty of views on the ACDS Online show but not many votes! (Likes). 
Entries close on 24th April.
Voting will be open until 30th April.
Get in on the fun, it’s Free!!

Re – Accreditation of Officials

3 April 2020
Dear Members

Federal Executive wishes to advise that any member who was due to re-accredit as a dressage judge ((novice or advanced), a technical delegate (novice or advanced), course designer or cones judge, between 1 January 2020 and 30 June 2021, will have their relevant qualification recognized until 30 June 2021.
Once the ACDS members can re-commence driving, further clinics will be organized for new members wishing to accredit and existing officials to re-accredit.
PETER LEE
Federal President

Extension of accreditation 03-04-2020

Insurance During the Cessation Period – Update

3 April 2020
Dear Members

Federal Council has been asked once again what the effect of the cessation period has on the ACDS insurance and what insurance cover a member has during this period. Nothing has changed in respect to insurance since our earlier notification on 16 March 2020.
Personal accident and public liability insurance in respect to ACDS approved activities will not respond as there are no ACDS approved activities such as dressage days, CDEs, shows, pleasure drives, club rallies being undertaken.For those members working horses at home, this is not an ACDS approved activity hence the insurance cover mentioned above does not respond. The ACDS does not regulate driving at home.
However, members driving at home are covered by the ACDS 24/7 Public Liability and Personal Accident insurance as set out below:
The following is an extract from the Insurance questions and answers on the ACDS website.
Q. Who is covered by the ACDS 24/7 Public Liability and Personal Accident insurance?
A. ACDS Single, Family, Junior and Life members engaged in non-income earning carriage driving related activities outside of ACDS sanctioned events -specifically: at home or when training.
Q. What is the excess payable for a claim against the ACDS 24/7 Public Liability Policy?
A. For a claim arising outside of a sanctioned ACDS activity, the excess payable by the ACDS Member is $5000.
PETER LEE
Federal President

Insurance during the cessation period 03-04-2020

MEETINGS USING TECHNOLOGY

26 March 2020
Dear Members

A question has been asked whether Clubs or States can meet using technology such as Skype, Facebook or other mediums given that the ACDS has announced a cessation of driving activities and as part of that, indicated that meetings should not occur.
The intention behind the banning of meetings was to prevent face to face contact during the COVID-19 pandemic.
Clubs or States can using technology to meet however should be mindful of the following points:
 The Rules of your Club or State must specifically allow for the use of technology to meet;
 You should check that your Rules do not state something like “a quorum for a meeting is XXX members in person. If this is stated, then the meeting can only be legal if the members are present in person.
 If you Rules state something like “a quorum for a meeting is XXX members, and you have members join by technology, then the meeting is legal.
 If you Rules state something like “a quorum for a meeting is XXX members in person; and there is a separate clause that states something like” without limiting the discretion of members to regulate meetings, the members may, if they think fit, confer by any technology; and you have members join by technology, then the meeting is legal.
 The reason I have referred to a meeting being legal is that you do not want to make an important decision via a meeting using technology and later work out that you were not authorised to use technology as this will make the decision void.
 If you use technology to hold a meeting, you need to ensure that all members entitled to attend the meeting are able to attend i.e. they have the technology available to attend.
 Normal rules about notice of meeting, etc need to be observed.
This is not intended to be legal advice but a few matters to consider if you wish to use technology for a meeting.

PETER LEE
Federal President

Technology meetings – members announcement 26-03-2020

Insurance During the Cessation Period

16 March 2020
Dear Members

Federal Council has been asked what the effect of the cessation period has on the ACDS insurance and what insurance cover a member has during this period.
The following is an extract from the Insurance questions and answers on the ACDS website.

Q. Who is covered by the ACDS 24/7 Public Liability and Personal Accident insurance?
A. ACDS Single, Family, Junior and Life members engaged in non-income earning carriage driving related activities outside of ACDS sanctioned events -specifically: at home or when training.

Q. What is the excess payable for a claim against the ACDS 24/7 Public Liability Policy?
A. For a claim arising outside of a sanctioned ACDS activity, the excess payable by the ACDS Member is $5000.

PETER LEE
Federal President

Insurance during the cessation period 16-03-2020