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2021 ANNUAL GENERAL MEETING ARRANGEMENTS

Australian Carriage Driving Society
ABN: 28 794 114 302 – Incorporation No: AO1028

3 August 2021

2021 ANNUAL GENERAL MEETING
4 AUGUST 2021
ARRANGEMENTS


All members have been sent either emails or a paper invitation from Vero Voting (Vero) inviting them to attend the 2021 Annual General Meeting (AGM) which is being live streamed.

If you have not accepted the invitation and wish to attend, please use the link in the email from Vero to register to attend the AGM. When registering, you can pre-vote or appoint a proxy to attend on your behalf.

If you have registered, you will receive a further email from Vero approximately 1 hour before the meeting and if you click on the link, it will take you directly into the meeting.

If you wish to ask a question, use the Q&A button on the screen during the meeting. As the AGM is being live streamed, this is the only method to ask questions. You can also ask questions prior to the meeting using the same button on the screen within the Vero portal.

When the voting commences, the resolution will be read to the meeting and then you will be asked to vote. If you have already pre-voted or appointed a proxy, you do not need to take any action. If you have not voted, click on the tab at the top of your screen that says “vote” and you will be able to vote on the resolution. Once the resolution is read, you will be able to vote for 2 minutes and then the result will be announced. The meeting will then move to the next resolution. This process will be used for all resolutions.

As there were no nominations as at 15 April 2021, there is an election for the position of Federal Treasurer. Since 15 April 2021, we have received two nominations however in accordance with the ACDS Rules, nominations will be taken at the meeting. If you wish to nominate, it will assist the running of the meeting if you would advise the federal secretary as soon as possible and forward a resume of no more than 300 words to him. The resumes of the two nominations already received and any additional nominations will be read to the meeting when that resolution is ready to be put to the meeting.

The AGM will be recorded and posted on the ACDS Federal website in a few days’ time.

Yours sincerely
PETER LEE
Federal President

Letter re AGM arrangements 03-08-2021

50th Anniversary Celebrations

28 July 2021
Dear Members
50th Anniversary Celebrations
Federal Council has recently been advised by Longwood Carriage Driving Club that they have
cancelled all arrangements to host the ACDS 50th Festival of Carriage Driving at Longwood.
As a result, Federal Council considered the ongoing Covid situation which has seen lockdowns in
four States of Australia over the past few weeks some of which are ongoing without an end date
in sight. The lockdowns have resulted in border closures in almost every State of Australia. All
members will be aware that there is a major push for Covid vaccines around Australia and there
is the suggestion that Covid will continue to have an effect on the population until at least the
majority of Australian’s are vaccinated.
It has been Federal Council’s position all along that championships should not be held unless all
members in Australia are able to attend, whether they wish to or not. The 50th celebrations fall
into this category.
Council also discussed whether any other State was able to step in to hold the 50th celebrations
and Council understands that it would be difficult for another State to step in given the short
timetable and ongoing uncertainty around Covid.
Regrettably and as a result of the above, Federal Council has reached the difficult decision to
cancel the celebrations.
Federal Council is working on alternative ways to acknowledge and celebrate the 50th
anniversary of the ACDS.
Yours sincerely
PETER LEE
Federal President

Letter to members re 50th anniversary 28 July 2021

Revised Date For 2021 Annual General Meeting

30 June 2021
Dear Members
Revised Date For 2021 Annual General Meeting
Federal Council wishes to advise that the revised date for the 2021 annual general meeting
is Wednesday 4 August 2021 at 7.30pm and will be conducted online.
There will be no change to the other arrangements previously notified to members in regard
to the pre-registration, voting, proxy appointments and questions and answers.
For those members that have already indicated that they will attend the annual
general meeting, or who have already appointed a proxy, or who have already voted,
you do not need to complete these actions a second time. Your attendance,
appointments or votes already count.
Members have asked about the reasons for the postponement of the original date of the
meeting. There are several reasons including conflicting advise from Access Canberra, and
the audited financial statements were not complete at the earlier date as the accounting
system corrupted and it took some time for the proprietary licence holders to rectify the
problem and then for the Federal Treasurer to verify the financial records prior to audit.
PETER LEE
Federal President

Notice to members re new date for AGM

2021 ANNUAL GENERAL MEETING NOTICE TO MEMBERS

18 June 2021
Dear Members
THIS IS IMPORTANT CORRESPONDENCE. PLEASE READ IT CAREFULLY.
The 2021 AGM will be an online meeting which will be held on Sunday 27 June 2021 at 11am EST.
Federal Council has appointed Vero Voting to assist with running the annual general meeting this year and to control the voting process.
You will have received correspondence from Vero Voting shortly, either by email or in the mail. For family memberships, each member will receive separate correspondence. If we only have one email address for a family membership, both sets of correspondence will go to that email address.
The correspondence will outline how you log into the Vero Voting platform so that you can advise whether you will attend the AGM online or not.
It is important that you register your intention to attend the AGM.
The platform will give you the ability to vote prior to the meeting or how you appoint a proxy if you are unable to attend.
For those who attend the online meeting, voting will continue throughout the meeting on a resolution by resolution basis.
The Vero Voting platform is now open for you to vote.
The same platform will enable you to ask questions and receive answers.
All documentation for the meeting will be available on this platform as well as on the Federal website.
PETER LEE
Federal President

Updated Notice to members re Vero 18-06-2021

Members Sessions

Dear Members
From 22 to 25 June 2021, the Federal Convenors for Pleasure and Endurance, Show Driving,
Dressage and CDE will be hosting sessions on each of their respective areas of responsibility.
The sessions are as follows:
Tuesday 22 June 2021 at 8pm EST – Pleasure & Endurance
Topics to be covered:
 Ruffy enduro 2021 – Presented by David Cockroft and Zander McGuire (Victoria)
 OzTrek – Presented by Nicole Linic (Victoria)
 Activities for Club Days and Activities Manual –
Presented by Peter Honeyman (Federal P&E Convenor)
Wednesday 23 June 2021 at 8pm EST – Show Driving
Topics to be covered:
 Training and preparing the Light Harness Horse for Showing – Presented by Lex and
Jan Young (Queensland)
 Training and preparing the Business and Delivery horse for Showing – Presented by
Carolyn and Amanda Blakeley (NSW)
 Maintaining and preparing a Turnout for a Show – Presented by Max Pearce (NSW)
 ACDS Show Judge Assessment/Show Driving Handbook Updates –
Presented by Janet Muspratt (Federal Show Convenor)
Thursday 24 June 2021 at 8pm EST – Dressage
Topics to be covered:
 The foundations of dressage –
Presented by Cheryl Dowling (Federal Dressage Convenor)
Friday 25 June 2021 at 8pm EST – CDE
Topics to be covered:
 Prince Phillip
 Biting
 Safety in harnessing and unharnessing


All sessions will be one (1) hour in duration.
Access information for members for these Zoom sessions are in the members only section of
the Federal website. Please do not share those details on public forums as these sessions
are for members only.
PETER LEE
Federal President

2021 ANNUAL GENERAL MEETING NOTICE TO MEMBERS

Dear Members,

The 2021 AGM will be an online meeting which will be held on Sunday 27 June 2021 at 11am EST.
Federal Council has appointed Vero Voting to assist with running the annual general meeting this year and to control the voting process.
You will receive correspondence from Vero Voting shortly, either by email or in the mail.
For family memberships, each member will receive separate correspondence. If we only have one email address for a family membership, both sets of correspondence will go to that email address.
This is important correspondence and please read it carefully.
The correspondence will outline how you log into the Vero Voting platform so that you can advise whether you will attend the AGM online or not.
The platform will give you the ability to vote prior to the meeting or how you appoint a proxy if you are unable to attend.
For those who attend the online meeting, voting will continue throughout the meeting on a resolution by resolution basis.
The same platform will enable you to ask questions and receive answers.
All documentation for the meeting will be available on this platform as well as on the Federal website.

PETER LEE
Federal President

Members notice

Members Resources

Save the dates!

Your Pleasure and Endurance, Showing, Dressage and CDE Convenors with their committees are organising a members session each.

One each night from 22/6 to the 25/6 8:00pm EST
Get your nibbles and a glass of wine / cup of tea ready for 4 nights in!

More info on how to log etc will be coming out soon.

I wish to thank everyone that is helping to pull these sessions together.

Nominations for Federal Office Bearer Positions – 2021-2022

Federal Council would like to advise that at the closing date for the receipt of nominations for Federal Office Bearer Positions for 2021-2022, the following nominations have been received:
Federal President – Dot Willcoxson
Federal Vice President – Kate Whologan
Federal Secretary – Tom Dowling
As there was only one nomination for these positions, Dot, Kate and Tom will be automatically elected at the annual general meeting.
No nomination was received for the position of Federal Treasurer.